In this tutorial, you will learn:

How to Configure Job and Position Structure in Global Structure Lets play the Video and Attempt the Quiz to get more Knowledge.

Jobs:

Jobs are typically used without positions

by service industries where flexibility and organizational change are key features. As part of your initial implementation, you specify whether to use jobs and positions, or only jobs.

Positions:

Positions are typically used by industries that use detailed approval rules, which perform detailed budgeting and maintain headcounts, or have high turnover rates.

Manage Jobs and Positions

Jobs and positions represent roles that enable you to distinguish between tasks and the individuals who perform those tasks. The key to whether to use jobs or positions is how each is used. Positions offer a well-defined space independent of the person performing the job. Jobs are a space defined by the person. A job can be defined globally in the Common Set, whereas a position is defined within one business unit. You can update the job and department of a position at any time. This is useful if you hire someone into a new role and want to transfer the position to another department.

During implementation, one of the earliest decisions you will make is whether to use jobs or a combination of jobs and positions. The determinants for this decision are:

• The primary industry of your enterprise
• How you manage your people 

Define Jobs and Job Families

Jobs are typically used without positions by service industries where flexibility and organizational change are key features.

Lookups for Jobs

Lookups are lists of values in applications. Several lookup types are available for jobs that have user customization levels. You should review these lookups, and update them as appropriate to suit enterprise requirements. The lookup types for jobs are:

• EVAL_SYSTEM: Identifies the evaluation system used for the job or position
• EVAL_SYSTEM_MEAS: Measurement unit for the evaluation criteria
• JOB_FUNCTION_CODE: Description of the primary function of a job (used for grouping and reporting jobs of like functions)
• MANAGER_LEVEL: Description of the seniority of a manager

You define the following basic information for jobs:

• Effective start date
• Job set
• Name
• Code

A job code must be unique within a set. Therefore, you can create a job with the code SALES_EXEC in the US set and another job with the same code in the UK set. However, if you create a job with the code SALES_EXEC in the Common set, then you cannot create a job with the same code in any other set.

Benchmark and Progression Information

You can identify a job as being a benchmark job. A benchmark job represents other jobs in reports and salary surveys. You can also select the benchmark for jobs. Benchmark details are for informational purposes only.

A progression job is the next job in a career ladder. Progression jobs enable you to create a hierarchy of jobs and are used to provide the list of values for the Job field in the Promote Worker and Transfer Worker tasks. The list of values includes the next three jobs in the progression job hierarchy.

For example, assume that you create a job called Junior Developer and select Developer as the progression job. In the Developer job, you select Senior Developer as the progression job. When you promote a junior developer, the list of values for the new job will include Developer and Senior Developer.

Grades

You can specify the grades that are valid for a job. If you are using positions, then the grades that you specify for the job become the default grades for the position.

Evaluation Criteria

You can define evaluation criteria for a job, including the evaluation system, a date, and the unit of measure for the system. One predefined evaluation system is available, and that is the Hay system.

An additional value of Custom is included in the list of values for the Evaluation System field, but you must add your own criteria and values for this system.

Uploading Jobs Using a Spreadsheet

If you have a list of jobs already defined for your enterprise, you can upload them from a spreadsheet. To use this option, you first download a spreadsheet template, then add your job information to the spreadsheet, and then upload directly to your enterprise configuration. You can upload the spreadsheet multiple times to accommodate revisions.

Job Families

A job family is a group of jobs that have different but related functions, qualifications, and titles. They are beneficial for reporting. Examples include:

• Administration
• Finance and Accounting
• Support
• Logistics

You set up the job families and then enter a job family when defining a job.

How Jobs and Positions Work with Profiles

You can associate jobs and positions with model profiles that are created in Oracle Fusion Profile Management. A model profile is a collection of the work requirements and required skills and qualifications of a workforce structure, such as a job or position.

This association enables you to define the work requirements and the required competencies, degrees, and other skills for the job or position. This association also enables you to compare profiles and use the best-fit analysis for tasks such as finding the worker best-suited for a job or for helping workers identify their next career moves.

Define Positions

Positions are typically used by industries that have the following characteristics:

• Approval rules and budgeting are detailed
• Head counts must be maintained
• Turnover rates are high

Key concepts regarding positions:

1. Many of the fields are the same as those in jobs
2. You add a position to a specific department
3. The application populates the Valid Grades region with the grades that you set up for the job on which you are basing the position
4. You can associate evaluation criteria and a profile with positions

Lookups for Positions

Lookups are lists of values in applications. Several lookup types are available for positions that have user, extensible, and system customization levels. You should review these lookups, and update them as appropriate to suit enterprise requirements. The lookup types for positions are:

• SECURITY_CLEARANCE: Classifies if security clearance is needed (system)
• EVAL_SYSTEM: Identifies the evaluation system used for the job or position (user)
• EVAL_SYSTEM_MEAS: Measurement unit for the evaluation criteria (user)
• BARGAINING_UNIT_CODE: Identifies a legally organized group of people which have the right to negotiate on all aspects of terms and conditions with employers or employer federations (extensible)
• PROBATION_PERIOD: Specifies the unit of measurement for the probation period of a position (user).

This figure illustrates the hospital Jobs and Position setup.